9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out ways hiring an external business to handle payroll jobs such as combining payroll data, determining earnings, handling tax regulations, administering staff member advantages, and guaranteeing prompt payroll.

Outsourcing payroll not just saves organizations time but also makes sure compliance with legal requirements. Outsourcing to a payroll professional can assist prevent concerns that arise with internal payroll, like remaining up to date with changing tax laws or manually repairing payroll errors.

How We Selected the very best Outsourced Payroll Companies

Features

We focused on services with easy to use user interfaces, seamless integrations with personnels and accounting software, and scalability to satisfy the needs of companies of all sizes. These features guarantee complete payroll management, whether you’re handling a few workers or an international workforce.

Security and Compliance

Each service was evaluated for its capability to protect delicate information and guarantee compliance with ever-changing tax guidelines and labor laws. Strong security steps and updated compliance credentials are essential for minimizing threats and avoiding charges.

Customer Support

We thought about the availability of responsive customer assistance, training resources, and continuous help to guarantee companies can rely on their selected payroll supplier. Comprehensive support helps prevent payroll mistakes and deals with problems swiftly when they emerge.

Reputation

To guarantee reliability, we evaluated user feedback on platforms like G2, Trustpilot and Capterra, in addition to market recognition and third-party audits, to confirm each tool’s performance and credibility. A solid reputation suggests a performance history of delivering constant, high-quality payroll services.

9 Top Payroll Outsourcing Companies

Based on the assessment of business on these variety of requirements, we have actually developed the ultimate list for the finest payroll services that can be contracted out in 2025.

1. Playroll

Playroll provides a detailed option for handling international payroll and employment, making it perfect for organizations of any size. The platform’s Employer of Record (EOR) services enable seamless payroll processing for both worldwide employees and specialists in over 180 nations.

Playroll offers a Worldwide Payroll Management solution that offers services full control and versatility to integrate their preferred payroll vendors per region, with no requirement to rip and change their current set-up at fun time and expense. The services include GP Analytics, an effective tool for tracking and picturing payroll information from across the world. GP Manager combines worldwide payroll processes along with innovative analytics functions, to provide you more oversight of worldwide payroll processes.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in international employment services, focusing on in-house legal knowledge.

Key Features Overview

– Consolidating worldwide payroll processes into one central hub while providing versatile combinations with existing vendors and in-house operations.

– Map payroll data from any information source, featuring combinations with leading accounting software application.

– Quick release of software application and automated vendor onboarding.

Multi-vendor payroll for paying staff members through various suppliers.

– Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance throughout various regions.

Global Payroll Pricing

Starting at $3 per employee.

Pros

– Quick setup with low application expenses, saving time and resources.

– No require to change existing payroll operations or trusted regional companies.

– Real-time currency management and conversion functions for international payroll.

– Advanced automation for payroll tasks throughout over 180 countries.

– Built-in compliance features with digitized audit trails.

– Access to well-informed client assistance for companies of all sizes.

– Dedicated support offered at no extra expense.

Cons

– Limited integration choices with third-party HR tools, though more choices are always being included.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your requirements, with full integration with current payroll providers and systems.

2. Paylocity

Paylocity is known for its versatility, providing an extensive outsourced payroll service ideal for mid-market services. It likewise supplies a suite of HR and workforce management services, including advantages administration, time tracking, and skill management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some functions require a discovering curve

– Pricing can be higher than rivals

– Occasional system lag

– Limited international payroll abilities

– Customization might require technical knowledge.

3. Gusto

Gusto is a simple and cost effective payroll outsourcing service, specifically matched for small businesses. Known for its transparent rates and ease of use, it likewise offers advantages administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per staff member.

– Affordable and simple to utilize.

– Offers medical insurance, 401( k), and other perks.

– Handles federal, state, and regional tax filings.

Cons:

– Not ideal for organizations with a big, complex workforce.

– Only offered for U.S.-based employees and professionals.

– Personalized support is just readily available at greater tiers.

– Limited flexibility for distinct payroll structures.

– Slower processing times for new companies compared to some rivals.

4. ADP

ADP, founded in 1949, is a trusted worldwide payroll service particularly designed for big business. It provides powerful multi-country payroll software application, in addition to advanced analytics for in-depth insights into payroll information.

– Global payroll solutions

– Tax policies compliance tools

– HR services combination

Pricing:

– Offers 24/7 client service with payroll specialists.

– Automates tax filings, payroll computations, and makes sure compliance with regulations.

– Connects with different accounting software and HR tools.

Cons:

– Pricing can be high compared to rivals with simpler payroll needs.

– Service charges for tax filings, year-end reports, and certain features.

– Initial setup can be lengthy and may require substantial training.

– While support is available 24/7, response times and quality might vary.

5. Paychex

Paychex is a popular option for small to medium-sized businesses, offering a variety of payroll and HR services. Its user-friendly platform makes sure easy management.

– Automated payroll processing

– Employee benefits administration

– Time and presence tracking

– HR services for compliance

Pricing:

– User-friendly client service

– Strong compliance assistance for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be higher compared to some competitors

– Some advanced features come at an additional cost

– Reports and modification alternatives can be limited

– Occasional delays in consumer assistance action times

6. Square

Square’s payroll services are perfect for small companies, particularly those already using Square for payments, offering easy integrations, automated tax filings, and direct deposit alternatives.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per staff member.

– Seamless integration with Square POS

– Competitive rates, particularly for little companies with per hour employees.

– Simple and user-friendly style

Cons:

– Lacks innovative HR tools and advantages administration that bigger enterprises might require.

– Best matched for retail, restaurants, and little service-based businesses, however may not be ideal for highly complex payroll requirements.

– Payroll reporting functions are more standard compared to competitors.

– Only available for businesses running within the U.S.

7. UKG Ready

UKG Ready is a thorough payroll contracting out service that integrates payroll with advanced HR services, ideal for mid-market companies.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service alternatives

– Compliance with tax guidelines

Pricing:

– Can integrate with HR, labor force management, and application.

– Comprehensive compliance functions for tax regulations, wage laws, and reporting requirements.

– Provides detailed analytics into payroll trends, labor costs, and compliance threats.

Cons:

– Can be too intricate for small companies with a high learning curve.

– Might be more pricey than some simpler payroll solutions, especially for small companies with tight budget plans.

– Some organizations might discover specific functions require IT support or extra modification efforts.
– Some users report disparities in customer support reaction times and concern resolution.

8. Justworks

Justworks offers payroll outsourcing together with robust HR services, making it an ideal option for little organizations with hourly and employed non-exempt workers.

– Payroll processing and tax filing

– Employee benefits and insurance coverage

– 401( k) management

– HR services and employee’s settlement

Pricing:

Starts at $49/month per staff member.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use dashboard for workers and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More affordable for mid-sized companies than little groups.

– Less versatility in payroll and HR tools compared to some standalone services.

– Requires companies to co-employ workers, which might not suit all service structures.

– Primarily focused on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that offers effective payroll services and HR services to organizations of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax policies compliance

– HR services for workforce management

– Employee self-service functions

Pricing:

Custom rates based upon the scope of the organization.

Pros:

– Employees can manage their own payroll, benefits, and tax files.

– Offers extensive functions to protect sensitive worker information.

– Advanced analytics supply important insights into workforce costs, turnover, and effectiveness.

Cons:

– Compared to other payroll solutions, Paycom can be expensive, particularly for little or midsize businesses.

– New users might require considerable training to completely use the platform.

– Some users report that workflow modification and reporting choices have restraints.

– While client service is offered, some users experience sluggish reaction times or difficulty solving complicated concerns.

– Compared to rivals, Paycom has fewer integrations with other business software, needing more dependence on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With so lots of outsourced payroll options readily available, how do you select? As a primary step, it’s crucial to take your company’s size and requires into consideration. Small companies might prefer a simpler, cost-effective option, while larger companies need more extensive services.

Ensure the provider incorporates smoothly with your existing HR services, accounting tools and internal workflows to reduce interruptions. A solution that takes months to adopt can considerably affect your business – search for companies that provide fast and basic onboarding.

At Playroll, we understand the difficulties at hand. Above all, we are committed to supplying tailored customer care, for organizations of all sizes. Our platform integrates automated, easy-to-implement international payroll management software with hands-on assistance. All in the name of making international payroll and expansion genuinely simple.