9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out methods hiring an external company to manage payroll jobs such as consolidating payroll data, determining incomes, handling tax guidelines, administering staff member advantages, and guaranteeing timely payroll.

Outsourcing payroll not only conserves services time however also ensures compliance with legal requirements. Outsourcing to a payroll specialist can help avoid issues that occur with internal payroll, like remaining up to date with changing tax laws or manually repairing payroll mistakes.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on services with easy to use user interfaces, seamless integrations with human resources and accounting software, and scalability to satisfy the needs of services of all sizes. These features ensure complete payroll management, whether you’re handling a couple of staff members or a global labor force.

Security and Compliance

Each service was examined for its capability to protect delicate data and make sure compliance with ever-changing tax policies and labor laws. Strong security measures and up-to-date compliance qualifications are important for decreasing threats and preventing penalties.

Customer Support

We considered the accessibility of responsive consumer assistance, training resources, and continuous assistance to guarantee businesses can count on their picked payroll service provider. Comprehensive support helps prevent payroll errors and resolves problems promptly when they develop.

Reputation

To guarantee reliability, we examined user feedback on platforms like G2, Trustpilot and Capterra, together with industry recognition and third-party audits, to validate each tool’s efficiency and reliability. A strong credibility suggests a performance history of providing consistent, premium payroll services.

9 Top Payroll Outsourcing Companies

Based upon the evaluation of companies on these variety of criteria, we have actually created the ultimate list for the very best payroll services that can be outsourced in 2025.

1. Playroll

Playroll provides a detailed service for managing worldwide payroll and employment, making it ideal for businesses of any size. The platform’s Employer of Record (EOR) services enable smooth payroll processing for both international staff members and specialists in over 180 countries.

Playroll offers a Global Payroll Management option that provides organizations full control and flexibility to incorporate their favored payroll suppliers per region, without any need to rip and replace their current set-up at excellent time and expense. The services consist of GP Analytics, an effective tool for tracking and visualizing payroll information from throughout the world. GP Manager consolidates global payroll procedures along with innovative analytics features, to provide you more oversight of worldwide payroll procedures.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in international work services, focusing on in-house legal competence.

Key Features Overview

– Consolidating global payroll procedures into one main center while offering versatile combinations with existing suppliers and in-house operations.

– Map payroll information from any information source, including combinations with leading accounting software application.

– Quick deployment of software and automated supplier onboarding.

Multi-vendor payroll for paying employees through different suppliers.

– Simplifying payroll by automating currency management, standardizing workflows, and guaranteeing compliance throughout different areas.

Global Payroll Pricing

Starting at $3 per employee.

Pros

– Quick setup with low application costs, saving time and resources.

– No need to change existing payroll operations or relied on regional providers.

– Real-time currency management and conversion features for international payroll.

– Advanced automation for payroll jobs throughout over 180 nations.

– Built-in compliance features with digitized audit tracks.

– Access to knowledgeable consumer support for companies of all sizes.

– Dedicated support offered at no additional expense.

Cons

– Limited integration alternatives with third-party HR tools, though more alternatives are constantly being added.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your requirements, with full integration with present payroll service providers and systems.

2. Paylocity

Paylocity is known for its versatility, offering an extensive outsourced payroll service ideal for mid-market organizations. It likewise supplies a suite of HR and workforce management options, consisting of advantages administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services combination, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some functions require a discovering curve

– Pricing can be greater than rivals

– Occasional system lag

– Limited global payroll capabilities

– Customization might require technical knowledge.

3. Gusto

Gusto is a simple and economical payroll outsourcing service, specifically fit for small businesses. Known for its transparent rates and ease of usage, it also uses benefits administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per staff member.

– Affordable and easy to utilize.

– Offers health insurance coverage, 401( k), and other benefits.

– Handles federal, state, and regional tax filings.

Cons:

– Not perfect for businesses with a big, complex labor force.

– Only offered for U.S.-based workers and contractors.

– Personalized assistance is just offered at higher tiers.

– Limited versatility for special payroll structures.

– Slower processing times for new companies compared to some competitors.

4. ADP

ADP, established in 1949, is a trusted international payroll solution especially developed for big business. It offers powerful multi-country payroll software application, along with sophisticated analytics for extensive insights into payroll data.

– Global payroll solutions

– Tax regulations compliance tools

– HR services combination

Pricing:

– Offers 24/7 customer care with payroll experts.

– Automates tax filings, payroll estimations, and ensures compliance with regulations.

– Connects with different accounting software and HR tools.

Cons:

– Pricing can be high compared to competitors with simpler payroll needs.

– Service charges for tax filings, year-end reports, and certain functions.

– Initial setup can be time-consuming and may need substantial training.

– While assistance is available 24/7, response times and quality might differ.

5. Paychex

Paychex is a popular option for little to medium-sized organizations, using a range of payroll and HR services. Its intuitive platform makes sure simple management.

– Automated payroll processing

– Employee benefits administration

– Time and participation tracking

– HR services for compliance

Pricing:

– User-friendly client service

– Strong compliance support for tax and labor laws

– Mobile app for simple payroll management on the go

Cons:

– Pricing can be higher compared to some rivals

– Some advanced functions come at an additional expense

– Reports and modification options can be limited

– Occasional delays in client support response times

6. Square

Square’s payroll services are ideal for small companies, especially those already utilizing Square for payments, providing easy combinations, automated tax filings, and direct deposit alternatives.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per employee.

– Seamless integration with Square POS

– Competitive pricing, specifically for little services with per hour staff members.

– Simple and instinctive style

Cons:

– Lacks innovative HR tools and benefits administration that larger enterprises may need.

– Best suited for retail, dining establishments, and small service-based services, but may not be ideal for extremely complex payroll needs.

– Payroll reporting features are more basic compared to rivals.

– Only readily available for services operating within the U.S.

7. UKG Ready

UKG Ready is a comprehensive payroll outsourcing option that integrates payroll with advanced HR services, perfect for mid-market organizations.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service choices

– Compliance with tax regulations

Pricing:

– Can incorporate with HR, labor force management, and accounting software application.

– Comprehensive compliance features for tax policies, wage laws, and reporting requirements.

– Provides in-depth analytics into payroll patterns, labor expenses, and compliance threats.

Cons:

– Can be too complex for small companies with a steep learning curve.

– Might be more costly than some easier payroll options, especially for small companies with tight budget plans.

– Some services may discover specific features require IT support or extra modification efforts.
– Some users report disparities in consumer service response times and issue resolution.

8. Justworks

Justworks uses payroll outsourcing along with robust HR services, making it an ideal option for small businesses with per hour and salaried non-exempt workers.

– Payroll processing and tax filing

– Employee benefits and insurance coverage

– 401( k) management

– HR services and worker’s settlement

Pricing:

Starts at $49/month per employee.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use control panel for workers and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More cost-efficient for mid-sized businesses than small teams.

– Less versatility in payroll and HR tools compared to some standalone services.

– Requires business to co-employ workers, which might not suit all company structures.

– Primarily focused on U.S.-based business.

9. Paycom

Paycom is an effective payroll outsourcing platform that provides powerful payroll options and HR services to organizations of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax policies compliance

– HR services for labor force management

– Employee self-service functions

Pricing:

Custom pricing based upon the scope of the organization.

Pros:

– Employees can handle their own payroll, benefits, and tax files.

– Offers detailed functions to protect delicate staff member data.

– Advanced analytics offer important insights into labor force expenses, turnover, and performance.

Cons:

– Compared to other payroll services, Paycom can be expensive, especially for little or midsize organizations.

– New users may require considerable training to fully utilize the platform.

– Some users report that workflow customization and reporting alternatives have restrictions.

– While client service is available, some users experience slow reaction times or problem solving intricate issues.

– Compared to rivals, Paycom has fewer combinations with other service software application, needing more reliance on its internal community.

How to Choose the Right Payroll Service for Your Business

With many solutions available, how do you select? As a first action, it’s vital to take your company’s size and needs into factor to consider. Small businesses might prefer a simpler, cost-efficient service, while bigger services require more detailed services.

Ensure the provider integrates efficiently with your existing HR services, accounting tools and internal workflows to decrease disruptions. A solution that takes months to embrace can considerably impact your company – look for providers that use quick and basic onboarding.

At Playroll, we understand the obstacles at hand. Above all, we are devoted to providing individualized customer service, for services of all sizes. Our platform integrates automated, easy-to-implement global payroll management software with hands-on assistance. All in the name of making global payroll and expansion genuinely simple.