9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out methods hiring an external business to handle payroll tasks such as combining payroll information, determining salaries, handling tax policies, administering staff member benefits, and ensuring timely payroll.

Outsourcing payroll not only saves businesses time but also ensures compliance with legal requirements. Outsourcing to a payroll expert can help avoid concerns that develop with internal payroll, like keeping up to date with changing tax laws or by hand fixing payroll mistakes.

How We Selected the very best Outsourced Payroll Companies

Features

We focused on solutions with easy to use interfaces, seamless combinations with human resources and accounting software, and scalability to meet the needs of companies of all sizes. These features guarantee total payroll management, whether you’re managing a couple of staff members or an international labor force.

Security and Compliance

Each option was examined for its ability to secure delicate data and ensure compliance with ever-changing tax policies and labor laws. Strong security measures and updated compliance credentials are essential for minimizing risks and preventing charges.

Customer Support

We considered the schedule of responsive consumer assistance, training resources, and continuous support to ensure businesses can count on their chosen payroll supplier. Comprehensive assistance helps avoid payroll mistakes and solves issues swiftly when they develop.

Reputation

To guarantee dependability, we reviewed user feedback on platforms like G2, Trustpilot and Capterra, along with market recognition and third-party audits, to confirm each tool’s efficiency and credibility. A solid reputation indicates a track record of providing consistent, premium payroll services.

9 Top Payroll Outsourcing Companies

Based on the assessment of companies on these range of criteria, we have produced the ultimate list for the very best payroll services that can be contracted out in 2025.

1. Playroll

Playroll supplies a thorough option for managing worldwide payroll and employment, making it perfect for services of any size. The platform’s Employer of Record (EOR) services allow seamless payroll processing for both international staff members and professionals in over 180 nations.

Playroll uses a Global Payroll Management solution that provides companies complete control and versatility to incorporate their preferred payroll suppliers per area, with no need to rip and change their existing set-up at good time and cost. The services consist of GP Analytics, an effective tool for tracking and envisioning payroll data from across the world. GP Manager combines global payroll processes in addition to advanced analytics features, to offer you more oversight of international payroll processes.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in global work services, prioritizing internal legal knowledge.

Key Features Overview

– Consolidating international payroll processes into one central hub while supplying versatile combinations with existing suppliers and internal operations.

– Map payroll information from any information source, including combinations with leading accounting software.

– Quick deployment of software and automated vendor onboarding.

Multi-vendor payroll for paying employees through various service providers.

– Simplifying payroll by automating currency management, standardizing workflows, and making sure compliance across different regions.

Global Payroll Pricing

Starting at $3 per staff member.

Pros

– Quick setup with low execution expenses, saving time and .

– No require to change existing payroll operations or trusted local suppliers.

– Real-time currency management and conversion features for worldwide payroll.

– Advanced automation for payroll jobs throughout over 180 countries.

– Built-in compliance functions with digitized audit trails.

– Access to educated consumer support for businesses of all sizes.

– Dedicated assistance available at no extra cost.

Cons

– Limited combination choices with third-party HR tools, though more options are always being included.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your requirements, with complete integration with current payroll companies and systems.

2. Paylocity

Paylocity is known for its flexibility, using a detailed outsourced payroll service suitable for mid-market companies. It also provides a suite of HR and labor force management solutions, including advantages administration, time tracking, and skill management

– Payroll and HR management.

– Employee self-service website

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features need a learning curve

– Pricing can be greater than competitors

– Occasional system lag

– Limited global payroll abilities

– Customization may require technical competence.

3. Gusto

Gusto is a simple and economical payroll contracting out service, especially matched for small companies. Known for its transparent prices and ease of use, it likewise provides advantages administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per employee.

– Affordable and easy to use.

– Offers medical insurance, 401( k), and other advantages.

– Handles federal, state, and local tax filings.

Cons:

– Not perfect for organizations with a large, complicated workforce.

– Only available for U.S.-based staff members and specialists.

– Personalized support is just offered at greater tiers.

– Limited flexibility for distinct payroll structures.

– Slower processing times for new companies compared to some rivals.

4. ADP

ADP, founded in 1949, is a relied on global payroll solution particularly designed for large enterprises. It supplies powerful multi-country payroll software application, in addition to advanced analytics for thorough insights into payroll data.

– Global payroll solutions

– Tax regulations compliance tools

– HR services combination

Pricing:

– Offers 24/7 client service with payroll specialists.

– Automates tax filings, payroll calculations, and guarantees compliance with policies.

– Connects with different accounting software application and HR tools.

Cons:

– Pricing can be high compared to competitors with easier payroll needs.

– Surcharges for tax filings, year-end reports, and particular functions.

– Initial setup can be lengthy and might require comprehensive training.

– While support is available 24/7, reaction times and quality might vary.

5. Paychex

Paychex is a popular option for small to medium-sized services, using a range of payroll and HR services. Its intuitive platform makes sure simple management.

– Automated payroll processing

– Employee advantages administration

– Time and presence tracking

– HR services for compliance

Pricing:

– User-friendly client service

– Strong compliance support for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be higher compared to some competitors

– Some advanced features come at an additional expense

– Reports and personalization alternatives can be limited

– Occasional delays in consumer support response times

6. Square

Square’s payroll services are perfect for small companies, particularly those currently utilizing Square for payments, using easy combinations, automated tax filings, and direct deposit choices.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per employee.

– Seamless combination with Square POS

– Competitive prices, especially for small companies with per hour staff members.

– Simple and instinctive design

Cons:

– Lacks sophisticated HR tools and benefits administration that bigger business may require.

– Best suited for retail, dining establishments, and little service-based companies, but might not be perfect for highly complicated payroll needs.

– Payroll reporting functions are more standard compared to competitors.

– Only offered for companies running within the U.S.

7. UKG Ready

UKG Ready is a detailed payroll outsourcing service that combines payroll with advanced HR services, perfect for mid-market organizations.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service choices

– Compliance with tax regulations

Pricing:

– Can integrate with HR, labor force management, and accounting software.

– Comprehensive compliance features for tax policies, wage laws, and reporting requirements.

– Provides in-depth analytics into payroll trends, labor expenses, and compliance risks.

Cons:

– Can be too complex for small companies with a high knowing curve.

– Might be more pricey than some easier payroll options, especially for small services with tight budget plans.

– Some companies might find particular functions need IT support or extra customization efforts.
– Some users report inconsistencies in customer support reaction times and concern resolution.

8. Justworks

Justworks uses payroll outsourcing together with robust HR services, making it a perfect choice for little companies with hourly and employed non-exempt employees.

– Payroll processing and tax filing

– Employee advantages and insurance coverage

– 401( k) management

– HR services and worker’s settlement

Pricing:

Starts at $49/month per employee.

– Simplifies payroll processing and tax filings.

– Intuitive and user friendly dashboard for staff members and administrators.

– Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

– More cost-efficient for mid-sized organizations than little teams.

– Less versatility in payroll and HR tools compared to some standalone solutions.

– Requires companies to co-employ employees, which might not suit all organization structures.

– Primarily concentrated on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that offers powerful payroll options and HR services to organizations of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax guidelines compliance

– HR services for labor force management

– Employee self-service functions

Pricing:

Custom prices based upon the scope of the company.

Pros:

– Employees can handle their own payroll, benefits, and tax files.

– Offers extensive features to safeguard delicate worker information.

– Advanced analytics offer valuable insights into labor force costs, turnover, and performance.

Cons:

– Compared to other payroll solutions, Paycom can be expensive, particularly for small or midsize services.

– New users might require significant training to completely utilize the platform.

– Some users report that workflow modification and reporting choices have restraints.

– While customer service is readily available, some users experience slow action times or problem resolving complicated problems.

– Compared to competitors, Paycom has less combinations with other business software, requiring more dependence on its internal community.

How to Choose the Right Payroll Service for Your Business

With a lot of outsourced payroll solutions readily available, how do you pick? As an initial step, it’s critical to take your organization’s size and requires into consideration. Small organizations might prefer an easier, cost-efficient service, while bigger organizations require more extensive services.

Ensure the service provider integrates smoothly with your existing HR services, accounting tools and internal workflows to decrease interruptions. A service that takes months to embrace can significantly affect your company – look for companies that provide quick and simple onboarding.

At Playroll, we comprehend the difficulties at hand. Above all, we are committed to offering tailored customer support, for organizations of all sizes. Our platform combines automated, easy-to-implement worldwide payroll management software application with hands-on assistance. All in the name of making worldwide payroll and growth really basic.