9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing ways hiring an external business to manage payroll jobs such as combining payroll information, determining salaries, handling tax policies, administering staff member advantages, and making sure timely payroll.

Outsourcing payroll not just saves companies time but likewise ensures compliance with legal requirements. Outsourcing to a payroll specialist can assist avoid issues that arise with internal payroll, like keeping up to date with changing tax laws or by hand fixing payroll errors.

How We Selected the very best Outsourced Payroll Companies

Features

We focused on options with easy to use interfaces, smooth integrations with human resources and accounting software, and scalability to meet the requirements of services of all sizes. These functions make sure complete payroll management, whether you’re handling a few staff members or a worldwide workforce.

Security and Compliance

Each solution was examined for its ability to protect sensitive data and make sure compliance with ever-changing tax policies and labor laws. Strong security measures and up-to-date compliance credentials are vital for reducing dangers and preventing charges.

Customer Support

We thought about the availability of responsive client assistance, training resources, and continuous assistance to guarantee services can rely on their picked payroll service provider. Comprehensive support helps prevent payroll mistakes and fixes concerns quickly when they arise.

Reputation

To make sure reliability, we examined user feedback on platforms like G2, Trustpilot and Capterra, in addition to market acknowledgment and third-party audits, to validate each tool’s performance and reliability. A solid credibility suggests a track record of providing consistent, high-quality payroll services.

9 Top Payroll Outsourcing Companies

Based on the evaluation of business on these variety of criteria, we have actually produced the ultimate list for the very best payroll services that can be contracted out in 2025.

1. Playroll

Playroll offers a thorough solution for managing international payroll and employment, making it perfect for organizations of any size. The platform’s Employer of Record (EOR) services enable smooth payroll processing for both international employees and specialists in over 180 countries.

Playroll uses an International Payroll Management option that provides businesses complete control and flexibility to incorporate their favored payroll suppliers per region, with no requirement to rip and replace their existing set-up at excellent time and cost. The services include GP Analytics, an effective tool for tracking and visualizing payroll information from throughout the world. GP Manager consolidates global payroll procedures along with advanced analytics features, to provide you more oversight of international payroll processes.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in global employment services, prioritizing in-house legal proficiency.

Key Features Overview

– Consolidating international payroll processes into one main hub while supplying flexible integrations with existing vendors and in-house operations.

– Map payroll information from any data source, featuring combinations with leading accounting software.

– Quick implementation of software and automated supplier onboarding.

Multi-vendor payroll for paying workers through various providers.

– Simplifying payroll by automating currency management, standardizing workflows, and making sure compliance throughout various regions.

Global Payroll Pricing

Starting at $3 per worker.

Pros

– Quick setup with low implementation costs, saving time and resources.

– No require to replace existing payroll operations or relied on local companies.

– Real-time currency management and conversion functions for international payroll.

– Advanced automation for payroll tasks throughout over 180 countries.

– Built-in compliance features with digitized audit routes.

– Access to knowledgeable consumer assistance for companies of all sizes.

– Dedicated support available at no extra expense.

Cons

– Limited combination options with third-party HR tools, though more alternatives are always being included.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your requirements, with complete combination with present payroll providers and systems.

2. Paylocity

Paylocity is known for its flexibility, providing a thorough outsourced payroll service suitable for mid-market services. It likewise offers a suite of HR and labor force management services, including advantages administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service website

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features require a learning curve

– Pricing can be higher than rivals

– Occasional system lag

– Limited international payroll abilities

– Customization may need technical knowledge.

3. Gusto

Gusto is an easy and budget friendly payroll contracting out service, specifically fit for little businesses. Known for its transparent prices and ease of usage, it likewise offers benefits administration.

– Automated tax filing and payments

– Employee benefits management

– Time tracking and PTO management

– HR services integration

Pricing:

Starts at $39/month + $6 per employee.

– Affordable and easy to use.

– Offers medical insurance, 401( k), and other benefits.

– Handles federal, state, and local tax filings.

Cons:

– Not perfect for services with a large, complicated workforce.

– Only offered for U.S.-based employees and specialists.

– Personalized support is only offered at greater tiers.

– Limited versatility for special payroll structures.

– Slower processing times for brand-new services compared to some rivals.

4. ADP

ADP, founded in 1949, is a trusted worldwide payroll option particularly designed for big enterprises. It provides effective multi-country payroll software application, in addition to advanced analytics for thorough insights into payroll data.

– Global payroll solutions

– Tax regulations compliance tools

– HR services combination

Pricing:

– Offers 24/7 client service with payroll specialists.

– Automates tax filings, payroll calculations, and makes sure compliance with regulations.

– Connects with numerous accounting software application and HR tools.

Cons:

– Pricing can be high compared to rivals with easier payroll needs.

– Service charges for tax filings, year-end reports, and certain features.

– Initial setup can be time-consuming and may need substantial training.

– While support is readily available 24/7, response times and quality might vary.

5. Paychex

Paychex is a popular option for little to medium-sized organizations, offering a series of payroll and HR services. Its user-friendly platform ensures simple management.

– Automated payroll processing

– Employee advantages administration

– Time and attendance tracking

– HR services for compliance

Pricing:

– User-friendly customer care

– Strong compliance support for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be greater compared to some competitors

– Some advanced functions come at an additional expense

– Reports and personalization alternatives can be limited

– Occasional delays in customer support reaction times

6. Square

Square’s payroll services are ideal for small companies, specifically those already using Square for payments, providing simple integrations, automated tax filings, and direct deposit choices.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per worker.

– Seamless combination with Square POS

– Competitive prices, particularly for small organizations with hourly employees.

and instinctive design

Cons:

– Lacks innovative HR tools and benefits administration that larger business might need.

– Best fit for retail, dining establishments, and little service-based services, however may not be perfect for extremely complex payroll requirements.

– Payroll reporting functions are more basic compared to competitors.

– Only available for businesses operating within the U.S.

7. UKG Ready

UKG Ready is a detailed payroll outsourcing option that integrates payroll with innovative HR services, ideal for mid-market organizations.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service choices

– Compliance with tax regulations

Pricing:

– Can incorporate with HR, workforce management, and accounting software application.

– Comprehensive compliance functions for tax regulations, wage laws, and reporting requirements.

– Provides comprehensive analytics into payroll patterns, labor expenses, and compliance threats.

Cons:

– Can be too complex for small companies with a high knowing curve.

– Might be more pricey than some simpler payroll options, particularly for small companies with tight budget plans.

– Some services might find specific features require IT support or extra personalization efforts.
– Some users report disparities in customer support reaction times and problem resolution.

8. Justworks

Justworks uses payroll outsourcing in addition to robust HR services, making it a perfect choice for little organizations with per hour and employed non-exempt workers.

– Payroll processing and tax filing

– Employee advantages and insurance

– 401( k) management

– HR services and worker’s payment

Pricing:

Starts at $49/month per worker.

– Simplifies payroll processing and tax filings.

– Intuitive and user friendly dashboard for employees and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More economical for mid-sized companies than small groups.

– Less flexibility in payroll and HR tools compared to some standalone services.

– Requires business to co-employ workers, which may not suit all organization structures.

– Primarily concentrated on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that supplies effective payroll options and HR services to companies of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax guidelines compliance

– HR services for labor force management

– Employee self-service functions

Pricing:

Custom pricing based on the scope of the organization.

Pros:

– Employees can manage their own payroll, advantages, and tax files.

– Offers detailed functions to safeguard sensitive staff member information.

– Advanced analytics provide valuable insights into workforce costs, turnover, and performance.

Cons:

– Compared to other payroll options, Paycom can be pricey, especially for small or midsize services.

– New users might require considerable training to fully make use of the platform.

– Some users report that workflow customization and reporting options have restrictions.

– While client service is readily available, some users experience slow response times or trouble fixing intricate issues.

– Compared to competitors, Paycom has fewer combinations with other organization software, needing more dependence on its internal community.

How to Choose the Right Payroll Service for Your Business

With many outsourced payroll services readily available, how do you pick? As a very first action, it’s critical to take your service’s size and requires into consideration. Small organizations might choose a simpler, economical option, while bigger businesses need more comprehensive services.

Ensure the supplier incorporates smoothly with your existing HR services, accounting tools and internal workflows to reduce interruptions. An option that takes months to adopt can considerably impact your organization – try to find providers that provide quick and easy onboarding.

At Playroll, we comprehend the obstacles at hand. Above all, we are committed to supplying tailored consumer service, for services of all sizes. Our platform integrates automated, easy-to-implement worldwide payroll management software with hands-on assistance. All in the name of making international payroll and expansion truly easy.