9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out means working with an external company to handle payroll tasks such as consolidating payroll data, computing salaries, managing tax policies, administering staff member advantages, and making sure prompt payroll.

Outsourcing payroll not just saves companies time but likewise ensures compliance with legal requirements. Outsourcing to a payroll expert can assist prevent problems that emerge with in-house payroll, like remaining up to date with altering tax laws or manually fixing payroll mistakes.

How We Selected the Best Outsourced Payroll Companies

Features

We prioritized services with user-friendly user interfaces, smooth integrations with human resources and accounting software application, and scalability to meet the requirements of organizations of all sizes. These functions guarantee complete payroll management, whether you’re managing a couple of workers or a worldwide workforce.

Security and Compliance

Each option was examined for its ability to protect sensitive data and guarantee compliance with ever-changing tax guidelines and labor laws. Strong security procedures and up-to-date compliance credentials are important for decreasing dangers and preventing charges.

Customer Support

We thought about the accessibility of responsive client support, training resources, and continuous support to make sure organizations can rely on their selected payroll provider. Comprehensive support assists prevent payroll errors and fixes issues swiftly when they develop.

Reputation

To ensure dependability, we reviewed user feedback on platforms like G2, Trustpilot and Capterra, together with market recognition and third-party audits, to verify each tool’s performance and reliability. A strong credibility indicates a performance history of providing constant, high-quality payroll services.

9 Top Payroll Outsourcing Companies

Based on the examination of business on these variety of requirements, we have developed the supreme list for the finest payroll services that can be outsourced in 2025.

1. Playroll

Playroll offers a detailed option for managing international payroll and employment, making it perfect for companies of any size. The platform’s Employer of Record (EOR) services enable smooth payroll processing for both worldwide workers and specialists in over 180 nations.

Playroll uses an International Payroll Management solution that offers businesses complete control and flexibility to incorporate their favored payroll suppliers per area, with no need to rip and change their present set-up at good time and cost. The services include GP Analytics, a powerful tool for tracking and picturing payroll data from throughout the world. GP Manager consolidates worldwide payroll processes in addition to sophisticated analytics features, to provide you more oversight of worldwide payroll procedures.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in worldwide work services, prioritizing internal legal knowledge.

Key Features Overview

– Consolidating worldwide payroll processes into one central center while supplying flexible combinations with existing vendors and in-house operations.

– Map payroll information from any data source, featuring integrations with leading accounting software.

– Quick release of software application and automated vendor onboarding.

Multi-vendor payroll for paying employees through various companies.

– Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance throughout different regions.

Global Payroll Pricing

Starting at $3 per employee.

Pros

– Quick setup with low application costs, conserving time and resources.

– No need to replace existing payroll operations or trusted regional companies.

– Real-time currency management and conversion functions for international payroll.

– Advanced automation for payroll tasks across over 180 countries.

– Built-in compliance functions with digitized audit tracks.

– Access to educated client assistance for companies of all sizes.

– Dedicated support offered at no additional cost.

Cons

– Limited integration choices with third-party HR tools, though more choices are constantly being added.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your needs, with full integration with existing payroll companies and systems.

2. Paylocity

Paylocity is known for its versatility, providing a thorough outsourced payroll service perfect for mid-market companies. It also provides a suite of HR and workforce management options, consisting of benefits administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services combination, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some functions require a learning curve

– Pricing can be greater than competitors

– Occasional system lag

– Limited international payroll capabilities

– Customization might require technical expertise.

3. Gusto

Gusto is an easy and affordable payroll contracting out service, especially matched for small companies. Known for its transparent prices and ease of use, it likewise provides benefits administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services integration

Pricing:

Starts at $39/month + $6 per worker.

– Affordable and simple to utilize.

– Offers health insurance coverage, 401( k), and other perks.

– Handles federal, state, and regional tax filings.

Cons:

– Not ideal for organizations with a large, complicated workforce.

– Only readily available for U.S.-based staff members and professionals.

– Personalized support is only offered at higher tiers.

– Limited flexibility for unique payroll structures.

– Slower processing times for new services compared to some competitors.

4. ADP

ADP, in 1949, is a trusted worldwide payroll solution especially created for big business. It supplies powerful multi-country payroll software, in addition to sophisticated analytics for in-depth insights into payroll data.

– Global payroll services

– Tax guidelines compliance tools

– HR services combination

Pricing:

– Offers 24/7 client service with payroll experts.

– Automates tax filings, payroll estimations, and makes sure compliance with guidelines.

– Gets in touch with various accounting software and HR tools.

Cons:

– Pricing can be high compared to rivals with simpler payroll requirements.

– Additional charges for tax filings, year-end reports, and certain functions.

– Initial setup can be time-consuming and might require extensive training.

– While support is readily available 24/7, action times and quality may differ.

5. Paychex

Paychex is a popular choice for small to medium-sized companies, using a series of payroll and HR services. Its intuitive platform ensures easy management.

– Automated payroll processing

– Employee benefits administration

– Time and attendance tracking

– HR services for compliance

Pricing:

– User-friendly client service

– Strong compliance support for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be higher compared to some rivals

– Some advanced features come at an additional expense

– Reports and customization choices can be limited

– Occasional delays in customer support reaction times

6. Square

Square’s payroll services are perfect for little services, especially those already utilizing Square for payments, using simple combinations, automated tax filings, and direct deposit choices.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per worker.

– Seamless combination with Square POS

– Competitive pricing, specifically for little companies with hourly employees.

– Simple and intuitive design

Cons:

– Lacks innovative HR tools and advantages administration that larger business might require.

– Best matched for retail, restaurants, and small service-based companies, but may not be perfect for highly intricate payroll needs.

– Payroll reporting features are more standard compared to competitors.

– Only offered for services operating within the U.S.

7. UKG Ready

UKG Ready is an extensive payroll contracting out option that combines payroll with sophisticated HR services, best for mid-market businesses.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service options

– Compliance with tax policies

Pricing:

– Can incorporate with HR, workforce management, and accounting software application.

– Comprehensive compliance features for tax regulations, wage laws, and reporting requirements.

– Provides in-depth analytics into payroll patterns, labor costs, and compliance risks.

Cons:

– Can be too complex for small companies with a steep learning curve.

– Might be more pricey than some simpler payroll options, especially for small businesses with tight budgets.

– Some services might find specific functions need IT support or extra modification efforts.
– Some users report disparities in customer care action times and concern resolution.

8. Justworks

Justworks uses payroll outsourcing in addition to robust HR services, making it a perfect choice for small services with hourly and employed non-exempt employees.

– Payroll processing and tax filing

– Employee advantages and insurance

– 401( k) management

– HR services and employee’s settlement

Pricing:

Starts at $49/month per employee.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use dashboard for employees and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More cost-effective for mid-sized organizations than small teams.

– Less versatility in payroll and HR tools compared to some standalone services.

– Requires business to co-employ employees, which may not suit all company structures.

– Primarily focused on U.S.-based business.

9. Paycom

Paycom is an effective payroll outsourcing platform that supplies effective payroll services and HR services to organizations of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax guidelines compliance

– HR services for workforce management

– Employee self-service functions

Pricing:

Custom pricing based upon the scope of the company.

Pros:

– Employees can handle their own payroll, advantages, and tax files.

– Offers comprehensive functions to protect sensitive staff member data.

– Advanced analytics provide important insights into labor force expenses, turnover, and efficiency.

Cons:

– Compared to other payroll options, Paycom can be pricey, particularly for small or midsize businesses.

– New users might need considerable training to completely use the platform.

– Some users report that workflow customization and reporting options have restrictions.

– While customer care is available, some users experience slow action times or trouble fixing complex problems.

– Compared to rivals, Paycom has fewer integrations with other company software application, requiring more reliance on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With numerous outsourced payroll solutions offered, how do you select? As a primary step, it’s vital to take your company’s size and requires into consideration. Small businesses may choose a simpler, economical option, while bigger businesses require more thorough services.

Ensure the company incorporates efficiently with your existing HR services, accounting tools and internal workflows to lessen disruptions. An option that takes months to embrace can substantially impact your company – search for service providers that offer fast and basic onboarding.

At Playroll, we understand the obstacles at hand. Above all, we are dedicated to offering individualized client service, for businesses of all sizes. Our platform combines automated, easy-to-implement international payroll management software with hands-on assistance. All in the name of making international payroll and growth really basic.